1. Introduction

TrendHR uses Microsoft Teams to facilitate communication and collaboration. This privacy statement explains how personal data is processed within Teams, including chats, channel messages, meetings, audio/video calls, and file sharing.

2. Personal Data We Collect

When you use Microsoft Teams, we and Microsoft may collect the following data:

• Account Information: Name, email address, password, and profile picture.
• Communications: Chat logs, messages, files, and digital whiteboard content.
• Meeting Data: Audio and video feeds, meeting transcripts, and recordings.
• Diagnostic & Usage Data: Performance metrics, IP addresses, and device information.

3. How We Use Your Data

Your data is primarily used to:

• Provide, maintain, and secure the Teams service.
• Troubleshoot issues and improve application performance.
• Facilitate meetings, external guest access, and internal collaboration.

4. Data Security and Microsoft's Commitments

Microsoft provides contractual assurances that your data belongs to your organization.

• No Advertising: Microsoft does not use your Teams data or personal data to serve targeted ads or mine it for marketing research.
• Security: Microsoft implements strict technical and organizational security measures, including encryption in transit and at rest.
• Subcontractors: Any subcontractors Microsoft uses are strictly bound by the same data protection requirements.

5. Recording and Transcriptions

Meetings may be recorded or transcribed. In such cases, participants are typically notified via an on-screen indicator or audio prompt. Recordings are stored securely and are only accessible to authorized users within TrendHR.

6. Your Rights and Choices

Depending on your jurisdiction and the controls put in place by your organization, you generally have the right to:

• Opt-out of certain connected experiences within Teams.

7. Changes to This Privacy Statement

We may update this privacy statement periodically to reflect changes in our practices or legal requirements.